We are Doma Document Solutions and our web address is: http://www.domadocumentsolutions.com/

This Privacy Policy provides our policies and procedures for collecting, using, and disclosing information contained within the DOMA website. Users can access the DOMA website through their devices: tablet, computer, or a mobile device. A “Device” is any computer used to access the DOMA Service, including without limitation a desktop, laptop, mobile phone, tablet, or another consumer electronic device. This Privacy Policy governs your access of the DOMA website, regardless of how you access it, and by using our website you consent to the collection, transfer, processing, storage, disclosure, and other uses described in this Privacy Policy. All of the different forms of data, content, and information described below are collectively referred to as “information.” Third-party links (links to websites and services not owned or operated by Doma Document Solutions), and information hosted and provided by such links do not fall under the scope of this policy.

We collect:

•  First Name
•  Last Name
• Email
• Any other information included in the contact form

Personal Information: In the course of using the Service, we may collect personal information that can be used to contact or identify you or your uploaded documents (“Personal Information”). Personal Information is or may be used: (i) to provide and improve our Service, (ii) to administer your use of the Service, (iii) to better understand your needs and interests, (iv) to personalize and improve your experience, and (v) to provide  product announcements

We are the sole owners of the information collected on this site. We only have access to/collect information that you voluntarily give us via email or other direct contact from you. We will not sell or rent this information to anyone.

We will use your information to respond to you, regarding the reason you contacted us. We will not share your information with any third party outside of our organization, other than as necessary to fulfill your request.

Unless you ask us not to, we may contact you via email in the future to tell you about specials, new products or services, or changes to this privacy policy.

Analytics: We also collect some information (ourselves or using third party services) using logging and cookies, which can sometimes be correlated with Personal Information. We use this information for the above purposes and to monitor and analyze use of the Service, for the Service’s technical administration, to increase our Service’s functionality and user-friendliness, and to verify users have the authorization needed for the Service to process their requests. As of the date this policy went into effect, we use Google Analytics.

We primarily collect your information when you contact us about our products or services.

Contact Forms: In the course of using the website, you may fill out a contact form.  This form will collect personal information that can be used to contact or identify you (“Personal Information”). Personal Information is or may be used: (i) to provide and improve our Service, (ii) to administer your use of the Service, (iii) to better understand your needs and interests, (iv) to personalize and improve your experience, and (v) to provide or offer software updates and product announcements. We will use your information to respond to you, regarding the reason you contacted us.

If you have provided data to us through our website, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we correct or erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

You may opt-out of any future contacts from us at any time. You can do the following at any time by contacting us via the email,  address, or phone number that is provided on our website:

• See what data we have about you if any. Our company may charge a small fee for this service.
• Change/correct any data we have about you.
• Have us delete any data we have about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
• Express any concern you have about our use of your data
• You have the right to request that our company restrict the processing of your personal data.
• You have the right to object to our company’s processing of your personal data.
• You have the right to request that our company transfer your data to another organization or directly to you.

If you make a request we have 1 month to respond to you. If you would like to exercise any of these rights, please contact us at: info@DOMAdocs.com

Cookies are text files placed on your computer to collect standard internet log information and visitor behavior information. When you visit our websites, we may collect information from you automatically through cookies or similar technology.

If you leave a comment on our site you may opt-in to saving your name, email address, and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

We use cookies to understand how you use our website. Our website may use functionality cookies that recognize you on our website and remember your previously selected preferences. This may include what language you prefer and the location you are in currently. 

How do you manage your cookies? You can set your browser not to accept cookies. However, in a few cases, some of our website features may not function as a result.

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

This website contains links to other sites. Please be aware that we are not responsible for the content or privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of any other site that collects personally identifiable information.

We take precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline.

Wherever we collect sensitive information (such as credit card data and any personal information) that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a lock icon in the website address bar and looking for “https” at the beginning of the address of the Web page.

Once your information has been submitted through a form on our website it gets securely encrypted and transmitted to our Email Marketing Team. The information you submit through our forms does not remain on our website once it is transmitted. Submitted information is securely stored in our Customer Relationship Management (CRM) software so that our sales and technical support teams can follow up with you directly regarding any questions or requests.

While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job (for example, billing or customer service) are granted access to personally identifiable information. The computers/servers in which we store personally identifiable information are kept in a secure facility.

How long do we retain your data?

Any personal information that is collected through our website and website forms is retained indefinitely, however, you can request we change/ or erase any information.  See “What rights do you have to your data?” above.

Our company keeps its website privacy policy under regular review and places any updates on this web page.  This policy was last updated on July 16, 2019.